FreeSoft Rt.'s Document Management and Collaboration Division is committed to provide flexible, cost effective and fully functional Enterprise Content Management (ECM) products and services to players in the Hungarian governmental and business sectors. Within the general ECM functionality, we specialize on two areas: Records Management, and collaboration solutions built around document management capabilities.

Records Management

Közigazgatási Iratkezelő Rendszer v2 - KIR2 (Governmental Document Management System)

Our product, KIR, provides a platform-independent, scalable, highly customizable solution for various document management needs, from small businesses with a few hundred documents a year to geographically distributed enterprises with thousands of employees dealing with hundreds of thousands of records and documents.


With its web-based, 3-tier design, it is an easy to install and manage, user-friendly solution. It is important that all functionality runs on the server, so users' machines do not require any maintenance, and do not store sensitive data. It can be used from anywhere, only Internet access is required. This way it is an ideal choice also for organizations with multiple sites. It provides full support for the entire document management cycle, from registration to destruction. An important feature is that it supports both traditional paper-based and electronic documents, including the digitalization of paper-based documents and handling e-mails.


In addition to or instead of its own functionality for handling digital document contents, it can integrate with professional document management and collaboration systems such as Oracle Collaboration Suite or Microsoft SharePoint Portal Server.
It maintains a full, modifiable, hierarchical set of partner master data. Its granular rights management can support organizations where all officers perform document management tasks related to their job, and also organizations where document management events are entered later, by dedicated employees.

Services:

You have surely felt that the business records and documents which have accumulated over the years require more and more energy to keep organized and retrievable. Our KIR product, the general document management and process support system offers a comprehensive solution to this problem. Our highly skilled professionals, who have nearly 10 years of experience in designing, implementing and deploying document management systems, quickly and efficiently assess, discuss and document the customer's needs, and then prepare an action plan. As a result of this, our colleagues prepare the Implementation Document, which reflects the customer's needs, and details the method of implementation and the schedule.

FS Rt. offers document management solutions which fully support the basic functions of governmental organizations (central and local governmental agencies, other public institutions), and which comply with EU recommendations (MOREQ), international standards (ISO15489), and Hungarian law (Records Management Act, Electronic Signature Act and other applicable regulations). Recently it has also become important for non-governmental organizations to strictly track sensitive documents; recent corporate scandals have resulted in higher requirements in the areas of document security and compliance.

In addition to offering a packaged product which can meet even the most sophisticated needs, FreeSoft Rt can directly provide any services related to document management as part of the project. Specifically:

• Assessment of the organization's document management requirements and the needs of the involved employees, formulating a recommendation for paper-based and electronic document management
• Development of a document management policy, preparation of an archival plan
• Large-volume, retroactive digitalization and indexing of documents
• Recording document-like information from external sources (customers, partners), automatic preprocessing (receipt, partial registration) via electronic forms.
• Integration of an e-mail system in the document management procedures
• Development of data entry solutions, actual data entry

Bátonyterenye Data Entry Centre 

We operate a Data Entry Centre in Bátonyterenye, which specializes in large-volume digitalization and data entry. It provides useful work in a modern setting to individuals with multiple disadvantages.